Purchase Management

Manage purchasing in ERP system right from material requisition, supplier quotes to Purchase Orders. Increase productivity and lower costs by managing your sales and purchase cycles, from purchase to sales orders Track inventory levels, replenish stock, and manage sales orders, customers, suppliers, shipments, deliverables, and order fulfillment. Real-Time View of Your Sales & Purchases ERP ZEROFORCE brings all critical sales and purchase data to one place. Dashboards provide an at-a-glance view of key performance indicators relevant to business processes. With configurable accounting dimensions and customizable dashboards, it’s finally possible to analyze every component of your business in one place.


Suppliers are companies or individuals who provide you with products or services.

Request For Quotation

A Request for Quotation is a document that an organization sends to one or more suppliers asking a quotation for items.

Supplier Quotation

A Supplier Quotation is a document by a potential supplier specifying the cost of goods or services they’ll provide within a specified period.

Purchase Order

A Purchase Order is a binding contract with your Supplier that you promise to buy a set of items under given conditions.

Purchase Settings

Purchase Settings is where you can define properties that will be applied in the Buying module’s transactions.

Supplier Group

A supplier may be distinguished from a contractor or subcontractor, who commonly adds specialized input to deliverables.

Purchase Taxes and Charges Template

The templates created from this form can be used in Purchase Orders and Purchase Invoices for internal records.

Supplier Scorecard

A Supplier Scorecard is an evaluation tool used to assess the performance of suppliers.

Procurement Tracker Report

This report lists all the transactions related to goods that are currently in the process of procurement.


Purchase Analytics, Purchase Order Analysis, Supplier-Wise Sales Analytics, Requested Items to Order, Purchase Order Trends, Procurement Tracker, Items To Be Requested, Item-wise Purchase History, Purchase Receipt Trends, Purchase Invoice Trends, Quoted Item Comparison, Material Requests for which Supplier Quotations are not created, Supplier Addresses And Contacts

Item Variants
Businesses have to manage thousands of product permutations in different colors, finishes, shapes, and sizes. In ERP ZEROFORCE, the primary item is stored as an item template, and each of the variations is stored as an item variant.

Track Serial Numbers
ERP ZEROFORCE’s Serialized Inventory feature comes in handy for maintaining a real-time view of product availability and stock across locations. You can even use a serial number to track the whole lifecycle of an item — from its procurement or manufacture to sale and delivery. Scan barcodes with your device camera for blazing fast search and quicker results.

Manage Lots
Batched items can be easily managed with ERP ZEROFORCE’s integrated inventory — maintain manufacturing dates and expiration dates, analyze item expirations, and so on. You can also set up automatic batch naming so that all your team has to worry about is procurements and sales, not maintaining batch IDs.

Multi-Channel Sales
Be it Shopify, WooCommerce or Amazon MWS, it’s easily to integrate ERP ZEROFORCE’s items, customers, and sales orders with third-party sales apps, provided the platform enables the integration through API.

Elegant Print Formats
First impressions matter. Beautify your quotations and keep documents flawless and consistent with custom print format templates (using HTML or Jinja templating) and one-time configuration.

Powerful Marketing Tools
Our CRM tool makes your lead closure soar. Use email campaigns for targeted marketing, send bulk emails to your customers with beautiful newsletters, and reap the benefits of your campaigns with granular analysis of lead sources.

Journals & Payments
Maintain a clean and crisp ledger to avoid mismatches when closing accounts. Track income and expenses (deferred or accrued), set up notifications for period closing, and control cash flow. Advance payments can be recorded and reconciled in one go.

Accounts Receivable
Track the balance that customers owe you towards the sales invoices you have already sent to them. You can import your existing accounts receivables details using the Opening Invoice Creation tool.

Customer Access
If you work with clients, you’ll love ERP ZEROFORCE. Get everything on the record with your clients and your team. Using ERP ZEROFORCE, clients can not only view project status but also raise support issues, scan invoices billed, and so on. You can also use it for announcements as well! Give your customers a full-fledged, flawless experience while they await the delivery of your services.

Unified, Tracked Emails
Avoid stranding important emails by syncing your email accounts in ERP ZEROFORCE. With a unified trail of all correspondence and auto-replies for incoming emails, you can count on smooth communication with all stakeholders (be it the internal project team members or external clients).

Documents Storage
Projects documentation can be complex, so it’s important that everyone can access the files they need. ERP ZEROFORCE makes accessibility easy, with built-in uploading and sharing for multimedia files (such as images, videos, documents). You can choose to upload files directly or use a web link.

Stock Replenishment
To prevent stockouts, track an item’s reorder level. When the stock level goes below the reorder level, ERP ZEROFORCE will automatically create a material request. This helps you replenish inventory at exactly the right time and reduce chances of stock exhaustion.

Promotional Schemes
Introduced for large-scale retailers and distributors, managing discounts or margins based on rate or amount was never easier. With promotional schemes, you can manage item discounts for different parties or conditions. Promotional schemes will automatically change the applicable pricing rules.

Vendor Management
ERP ZEROFORCE includes options to warn about RFQs & POs or prevent RFQs & POs. Your supplier’s currency can be different from your company currency, and our software will handle all exchange rates and conversions.

Supplier Portal
Use the supplier portal to help suppliers manage themselves. The suppliers can submit requests for quotations and automatic supplier quotations, or access ongoing purchase orders and receipts. Suppliers can also raise purchase invoices for fulfilled orders. You can then verify these invoices for final approval.

Accounts Payable
See how much you owe your suppliers and track due dates or payment aging on the Accounts Payable report. Once you pay an invoice, just post a payment entry. You can even import all your existing invoices using the Opening Invoice Creation Tool.

Automated Invoicing
Don’t waste time sending renewal invoices every month. Use the Subscriptions feature to get invoices auto-generated for subscription orders.

Features & Module

Point Of Sale System
Financial Accounting
Inventory Management
Human Resource Management
Project Management
Assets Management
Sales Management
Purchase Management
Customer Relationship Management
Maintenance Management
Manufacturing Management
Document Storage
Tools & Calendar
Integrated Emails